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East Bay Getting to Zero Privacy Policy

A Community Initiatives Project

Effective Date: 1/1/2025

East Bay Getting to Zero (also referred to as “us” or “we”)  is one of many projects that engage in charitable and/or educational activities, hereinafter referred to collectively as the “Service(s).”

We take your privacy and information very seriously. To that end, we have this Privacy Policy to advise you of our rules on handling the information we receive connected to the Services.  By accessing and using the Services of Community Initiatives or this Site, you also agree to our Privacy Policy in addition to the posted terms and policies of Community Initiatives, and any other Project’s Site(s) you visit as explained below. If you do not agree to abide by this Privacy Policy, please immediately exit the Site and stop using the Services. Please also review our other terms, such as our Terms of Service, as these also dictate how you may use our Services. The Services include operating the website found at https://www.ebgtz.org/ (also referred to below as the “Site” or “Website”).

This Privacy Policy is effective as of the effective date noted above and will remain in effect until we change it. We reserve the right to change this Privacy Policy at any time and will post changes to this policy on our Site. You should check this policy periodically as its terms may change from time to time. If you continue to use the Services, that means you acknowledge and agree to the modified policy.

East Bay Getting to Zero is a project under a fiscal sponsor, Community Initiatives, whose website can be found here. Being a fiscal sponsor means Community Initiatives is a California nonprofit public benefit corporation that is recognized as tax-exempt under federal and state law. Each Project engages in distinct charitable and/or educational activities as programs of and overseen by Community Initiatives. As such, while Community Initiatives has a broad privacy policy, which can be found here, the details of our privacy policy may vary, and are focused on how we collect and use information identifying or identifiable to individuals (“Personal Information”) in pursuit of our charitable and/or educational activities.

As a public charity, the majority of privacy laws are not applicable to us. We also do not collect an amount of data from Oregon, Colorado, or New Jersey, which would render us subject to the omnibus privacy laws of those states. If this were ever to change, this privacy policy would be updated to reflect those new obligations.

If you are located in the European Union, you may have rights under GDPR, which will be outlined in this policy. In addition, this policy will outline what personal data is collected by East Bay Getting to Zero.

You will find the following information in this policy:

  • What Personal Information is East Bay Getting to Zero and How it is Used | Section 1
  • What Personal Information is Collected by Service Providers of East Bay Getting to Zero and How it is Used | Section 1
  • Sources of Personal Information | Section 2
  • Sensitive Information Collection and Use Practices | Section 3
  • Data Retention and Security Practices | Section 5
  • How Policy Changes Will be Communicated | Section 8
  • Children’s Privacy Practices | Section 9
  • Personal Health Information Practices | Section 10
  • Your Rights Under GDPR | Section 11
  • Legal Basis for Processing Personal Information under GDPR | Section 11
  • How to Contact Us

1. Information We Collect, How We Use It, Where We Share or Sell

This section explains how East Bay Getting to Zero uses, discloses, exchanges, or transfers the Personal Information you provide on this website or that we collect through other means. East Bay Getting to Zero collects Personal Information both through 1) your interactions with us, including our website, 2) shared with us from our fiscal sponsor Community Initiatives, and 3) from our Service Providers (also referred to as “processors” under some privacy laws).

For a further summary of how we use information collected through this website, please see the detailed list of categories of Personal Information and how we use it below.

What Personal Information is Collected by East Bay Getting to Zero and How it Is Used

To clearly explain how and why your Personal Information is collected and used, we have created the list of collected Personal Information found below. We do not sell or disclose any of your Personal Information to any third party.

The following section explains the categories of Personal Information collected by East Bay Getting to Zero, the purpose for collection and the categories of service providers processing the information on East Bay Getting to Zero’ behalf.

Identifiers and Personal Information Categories
  • What We Collect: East Bay Getting to Zero collects the following identifiers from users of our Services: first and last name, mailing address, email address, phone number, employment status, identification numbers, and age.
  • What We Do With It: Information collected from you on our Website is collected for purposes of operating the website. It is also used to allow us to respond to inquiries, to communicate with you (for example when you sign up for our newsletter), for analytics and internal marketing purposes, and for fraud prevention. This information is used to provide the expected service of the Website and in support of our charitable mission.
Internet or Similar Network Activity
  • What We Collect: East Bay Getting to Zero collects the following personal information categories from internet or similar network activity from users of our Website: IP address.
  • What We Do With It: This information is collected for purposes of assisting the use of our services. It is also used with our analytics platforms to help improve the service and for internal marketing purposes. This is also used for responding to inquiries and for fraud prevention.
Equipment Information
  • What We Collect: East Bay Getting to Zero collects the following personal information categories related to equipment information from users of our Website: IP address and browser information.
  • What We Do With It: This information is collected for analytics purposes, to improve your interaction with the website and for internal marketing purposes. This information is also used to respond to your inquiries and for fraud prevention.

Use of Data Generally, Service Providers of East Bay Getting to Zero

In addition to the foregoing, we use Personal Information for purposes of conducting our charitable activities. If you sign up to receive our newsletter, or otherwise make an inquiry, we may use your Personal Information to contact you with newsletters or other information that we think may be of interest to you. You may opt out of these communications at any time, excluding emails directly relating to any ongoing business we have together.

We will never sell or otherwise provide your information to any unaffiliated third parties without your prior consent. We may disclose information when legally compelled to do so, when we, in good faith, believe that the law requires it, or for the protection of our legal rights.

East Bay Getting to Zero may aggregate information about you and other individuals together so that the information does not identify you personally. East Bay Getting to Zero may use information in these forms for any legitimate business purpose, including for research and analysis, administration of services, advertising and promotional purposes.

East Bay Getting to Zero uses Service Providers to assist with email communications, event registrations, on-site payments, online donations, and marketing purposes. East Bay Getting to Zero may share your Personal Information with these Services Providers to assist with the purposes outlined in this Privacy Policy.

We will not collect additional categories of personal information or use the personal information we collect for materially different, unrelated, or incompatible purposes without providing you notice.

2. Sources of Information

We obtain the personal information listed above from the following categories of sources:

  • Directly from users of our Website and other consumers. For example from signing up for a newsletter, forms you complete, donations you make, or in relation to services you receive from us.
  • Indirectly from users of our Website through website usage details we collect. For example, from observing your actions on our Website through analytics tools.
  • In person.

3. Sensitive Information

East Bay Getting to Zero does not use or disclose any sensitive information on you except to perform services reasonably expected by you, for fraud detection purposes, and to detect security incidents–for example, the use of payment information when you are making a donation to us.

However, our mission is closely tied to providing assistance to underserved or disadvantaged individuals in the United States of various sensitive classifications. As such, we do collect sensitive information on individuals in the United States for the purposes of providing the services to these communities. For more details on our collection of sensitive information, please see the section of this Privacy Policy titled What Personal Information is Collected by East Bay Getting to Zero and How it is Used.

Sensitive information defined by GDPR as Personal Information that reveals any of the following: (1) personal data revealing racial or ethnic origin, (2) political opinions, religious or philosophical beliefs; (3) trade-union membership; (4) genetic data, biometric data processed solely to identify a human being; (5) health-related data; or (6) data concerning a person’s sex life or sexual orientation. 

Please note that while East Bay Getting to Zero does collect some information from individuals in the EU/UK, no sensitive information is collected from them.  Sensitive information is only collected from residents of the United States.

4. If You Live Outside of the United States

East Bay Getting to Zero’s website is hosted in the United States and is governed by United States law. If you are using the website from outside the United States, please be aware that your information may be transferred to, stored and processed in the United States. The data protection and other laws of the United States might not be as comprehensive or protective of certain rights as those in your country. Under United States law, your information may be subject to access requests from governments, courts, or law enforcement in the United States. By using the website, you consent to your information being transferred to our facilities and to the facilities of those service providers with whom we share it as described in this Privacy Policy and processed in those facilities.

5. Data Retention and Security

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or if we are legally obligated to retain this data for longer time periods.

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Please be aware that, although we endeavor to provide reasonable security for user personal information we process and maintain, no security measures can guarantee absolute safety and prevent all potential security breaches.

6. East Bay Getting to Zero's Cookies Policy

Like most websites, East Bay Getting to Zero uses cookies for a variety of purposes.  This Cookies Policy will explain what cookies are, what we use them for, and how you can opt out of using cookies through your browser.

A cookie is a small piece of data sent from a website and stored on your computer by your web browser while you are browsing. Cookies are how websites ‘remember’ information about you in order to properly respond when you access website features. Examples include remembering which pages you visited in the past and authenticating whether you can access certain secure information. Some websites also use cookies for gathering marketing data or other marketing purposes.

By continuing to use the Site, you expressly consent to the use of cookies as described in this Privacy Policy.

We use some Required and Functional Cookies in order to allow our site to operate. These cookies are used for things such as remembering that you’re logged in and are necessary to provide the Services. These cookies can include both permanent and session cookies, and are in general used to improve your experience when interacting with the Site.

We also use Analytics Cookies for analytics purposes such as via Google Analytics. Analytics Cookies are used internally, to help website operators understand what their users are doing, in order to further customize and develop the website in the future. They are used to show patterns of access by many users on a site.

Turning off cookies in your browser settings may impact your use of the site.

7. Links to Other Sites

Our Service may contain links to other sites. If you click on such a link, you will be directed to that site. Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any external sites or services.

Once again, the sites those links can take you to have their own separate privacy policies. Although we seek to protect the integrity of our site, we are not liable for the content and activities of those sites. Your visits and access to such websites are at your own risk. Please note that those other sites may send their own cookies to users, collect data, or solicit personal information.

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page or as otherwise required by applicable laws and regulations. These changes are effective immediately, after they are posted on this page.

9. Children's Privacy and Information of Children

As a public charity, the requirements of the Children’s Online Privacy Protection Act generally do not apply to East Bay Getting to Zero. However, East Bay Getting to Zero takes the privacy of children extremely seriously and, where possible, endeavors to ensure that additional protections for children’s data are extended in line with common standards.

East Bay Getting to Zero collects some information from children who may be part of particularly sensitive or vulnerable groups in furtherance of our charitable mission. This information is processed under a lawful basis and treated with a high degree of confidentiality and care, with a focus on protecting the children in question.

For more detailed information on our handling of the personal information of individuals under the age of 16 please see the section titled What Personal Information is Collected by East Bay Getting to Zero and How it is Used.

10. Health Care Information Statement

East Bay getting to Zero does not collect any information related to a specific individual’s physical or mental health diagnosis, or any information that could legally be considered Personal Health Information under the Health Insurance Portability and Accountability Act.

11. EU/EEA/UK Privacy Rights

Additionally, if you are located in the European Union (“EU”) or United Kingdom (“UK”), you have the following rights under the General Data Protection Regulation (GDPR) and its UK counterpart (UK-GDPR):

  • The right to access. You have the right to request copies of your personal data. We may charge you a small fee for this service, although we will avoid that if we can.
  • The right to rectification. You have the right to request that East Bay Getting to Zero correct any information you believe is inaccurate, and/or to complete information you believe is incomplete.
  • The right to erasure. You have the right to request that East Bay Getting to Zero erase your personal data, unless certain conditions or exemptions apply.
  • The right to restrict processing. You have the right to request that East Bay Getting to Zero restrict the processing of your personal data, unless certain conditions or exemptions apply.
  • The right to object to processing. You have the right to object to East Bay Getting to Zero’s processing of your personal data, unless certain conditions or exemptions apply.
  • The right to data portability. You have the right to request that East Bay Getting to Zero transfer the data that we have collected to another organization, or directly to you, unless certain conditions or exemptions apply.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, or have any questions, please contact us.

EU/UK Legal Basis

Where we process the data of an individual subject to GDPR or UK-GDPR, we do so on a number of legal basis.  Depending on the type of information processed, our basis for processing can include: (1) your consent; (2) where necessary to perform a contract with you such as the sale of tea; (3) where necessary for legal compliance purposes; (4) where such processing is necessary to protect the vital interests of you or another person; (5) where the processing is necessary to carry out a task of public interest; and (6) where the legitimate interests of East Bay Getting to Zero or a third party allow it.

The vast majority of the processing done by East Bay Getting to Zero is done for the purpose of providing the Services, by the consent of users, and/or to fulfill legal obligations.

You have the right to complain to your local data protection authority if you are unhappy with our privacy practices.

12. Contact Us

If you have any questions regarding this policy, or your dealings with our Site, please contact us.

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